"All the information
provided by the client in any form will be kept strictly confidential"
  Confidentiality
Policy
The salient features of the policy are :
- All data and information provided by client will be
confidential and strictly the property of client
- InMyList agrees that neither it nor the staff working on
the project will disclose to any third party without the
prior consent of an executive officer of the Client, any
information relating to the business of the Client directly
or indirectly
- InMyList further agrees that neither it nor its staff
will reproduce in any way or divulge any tangible or
intangible property whatsoever which could reasonably be
construed as constituting confidential information of the
Client
- All raw data, directories, print outs, processed data
and finalized product will solely be the property of client
Once the data is approved,
InMyList will destroy all raw and processed data
Security Policy
The
offices of InMyList are quarantined and random checks are
carried out to guard against any violation of guidelines.
The salient features of the policy are :
- Strict Non-Disclosure and Non-Compete Agreements bind
all employees
- Entry of unauthorized person in building premises is
strictly prohibited
- Adequate security personnel are present in building to
guard the property
- The document storage area is well protected
- The entry of employee will be restricted to their
working area along with time restrictions
- No unauthorized access is allowed in the systems area
unless absolutely essential
- Nothing can be taken inside the premises except written
permission
- Nothing will be taken out of the premises except written
permission
- Each personnel has his own password and access to a
given computer/workstation is also restricted
- Responsibilities are strictly defined and so there are
no overlapping areas for work
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HIPAA
Compliance Statement
In My List Services takes painstaking measures to protect all patient
information. Our internal procedures for privacy and security meet
and exceed all HIPAA regulations related to Electronic Transmission
of Patient Information.
Physical Security
Access to our facilities is controlled by key entry only. Only
authorized staff who are fully aware and trained in the HIPAA
Privacy requirements will be issued access.
Information Security:
When our Web Server is accessed with any Web Browser that also
supports SSL all files are encrypted while being sent across the
internet. This means, anyone intercepting any data while it is being
transferred from our server to your computer could not interpret or
decode this data.
To access any data from our Web Server, a valid username and
password is required.
We are not responsible for the security of files (documents or sound
files) that are transferred to or from our server.
Desktop Access:
Access to our network is limited by auto-logoff, ID/password
protection, password protected screensavers, and a security-enabled
OS (WinNT)
Only fully trained staff have access to the server and dictation
files for support and maintenance.
Continuity:
Our data storage and backup system hardware consists of two Intel
Pentium 1.3 GHz server towers with 490 MB of RAM Memory. The system
operates on the Windows NT platform. The operating software and
digital voice software reside on two 80 GB mirrored hard drives
which provide full fault tolerance and total system redundancy.
Only one of the server towers is in use at any particular time,
thereby guaranteeing a second level of system redundancy as well as
a readily accessible emergency parts inventory.
Privacy:
We are not responsible for nor will we provide access to any files
on our system to any other person other that those authorized by the
originator of the dictation.
We will not release any files directly to a patient.
The responsibility for enabling the patients to control their health
records including access, disclosures, 'minimum necessary' standard,
consent and authorization, etc. resides the medical professional who
initiated that document.
Click
here to learn about HIPPA
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